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Purpose of the Role:

• To provide a Central HR Administration service to embedded HR and to employees in support of their onboarding and benefits including all SAP transactions for new joiners, employee movements and exits from the Group.

Main Responsibilities:

Employee Administration

• Provide new joiner administration support for all non-bargaining unit employees (B band and up to Executive level).
• Manage the new joiner process from offer letter through to joining instructions and up to day-one start date.
• Provide specialist HR support and advice to employees and line explaining managers, Company policies and procedures in a timely and effective manner.
• Create accurate employee records on SAP based on the completed employee take-on pack and/or electronic forms and copies of required documents, including; Personal details, Address details,Tax reference number, Education and qualifications, Communication details, Details of dependents, Date specifications, and Work-schedule rules.
• Processes medical aid and retirement fund entries and withdrawals including any voluntary additional or top up benefit choices.
• Liaises with PSG consultants in conjunction with both existing employees and new joiners / leavers to facilitate the provision of information and advice on scheme choices and options.
• In conjunction with embedded HR facilitates the process for the annual package restructuring and medical aid benefits / options selection.
• Maintains the employee personal filing system and updates the files and documentation.
• Manage the employee termination process from notification of termination to exit and terminates employees on SAP based on the workflow / documentation received.
• Process employee movements within the business on SAP (Change to Position SAP actions).
• Manages the process when an Employee moves from a Temporary to a Permanent position, including benefit selection and processing.
• Assisting employees with relocation based on an approved relocation authorization including initiating the necessary document approval workflow, liaison with employees, service providers, and sourcing team.

• Provides a central helpdesk service for HR administration and benefits related queries from employees and managers in the business and ensure their resolution in accordance with service standards (SLA).
• Liaises with payroll to resolve queries, provide support and assist with the distribution of payslips / infoslips.
• Co-ordinate and schedule HR information systems training including adhoc refresher session for employees and line managers.
• Maintains and updates the onboarding tracker on excel (sharepoint).
• Generates ad hoc and standard monthly reports eg. monthly terminations report for IT systems.
• Provide first line HR Information Systems support and a basic systems administration function eg. workflow reassignment and sharepoint team site content upload and update.
• Managers (system administrator) the Central HR Administration onboarding extranet site including; Creation of user profiles, Uploading and meta-tagging of electronic documents and remuneration and benefits guides.

Knowledge & Skills:

• HR principles and practices.
• Employment and labour legislation.
• Health and safety policies and procedures.
• Verbal and written communication.
• Able to work under pressure.

Education & Qualification:

• Preferably a degree in Human Resource Management or equivalent.
• 2 years’ experience in a similar environment.
• Valid Code EB drivers license

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